So it’s finally time to plan for the annual team building day. If you have done it before,it might not appear challenging but for the beginners,organising a team building event is too difficult. Here are some helpful tips you should consider when organising a team building event.
1. Determine Your Timeline
You need to give yourself more time to plan and prepare for the event than you might believe. You need to start planning as early as a month or two before the day. If the team building event has a lot of participants,you should start planning as early as six months before. Make sure you use all the various tools like Excel to plan for every minute detail of the entire thing.
2. Select A Planning Team
You cannot plan a team building day by yourself. There will be so many moving parts so you are likely to feel stressed out if you choose to plan the whole thing on your own. Get a planning team to help you with the organisation. It will then be easy enough to delegate tasks and make important decisions about the day. If you do this you can also choose someone to take over the job if it feels too heavy. The best way is to ask a few colleagues to volunteer to be part of the planning group.
3. Define What You Want To Achieve
With a clearly defined objective for the team building day,it’s a guarantee that the whole day will be effective and fun. There are a few things you can use to determine the goal of your team building event. For instance,who is coming to the day?,what type of fun things will be you doing?,where is the venue of the day?,Why are you planning for this team building event in the first place?,When do you plan to do it?
Once you have put together all these answers,you will have a clearly defined objective for the entire day.
4. Put Together A List Of Participants
Basically,you need to know how many people will be attending the event. You need to find out whether it’s a mandatory event for all in the office or can anyone sign up to come. How many people can fit in the venue and still stay within your budget? Are people with disabilities allowed coming? Once you have a proper list of the attendees,you can plan for the vendors and the venue.
5. Select Venue,Date And Time
Once you have decided where you are planning to have your team building day,you can start looking for a venue once you know the date,the number of people who will be attending and the time of the event. Make sure you know your budget to avoid spending too much money for the wrong venue. Plus make sure the venue has enough space for all the participants and all the various fun activities you plan on doing during the day.
In conclusion,remember a successful team building event requires a lot of setting up and preparation. With these tips,you can count on an unforgettable day.